free guides, playbooks & real talk
Simplifying AI for my non-techy friends.
Showing 10 guides
I was running too many things from one chat window and my own head. So I gave myself one weekend to put my business and my life into one system with Claude: an AI brain, an org chart, an AI COO, a workflow and five skills on top. Here's the whole thing in order, with my prompts, skills and templates in one free download so you can do it too.
Everyone online is talking about AI agents, writing skills, connecting them to Claude and setting up routines. Almost no one is talking about the workflow, and that's the piece that made everything else make sense for me. Here's the strategy behind it, and my ClickUp template so you can set it up yourself.
When I first mapped my AI team, I had three separate writers for my content. Now I have one Scriptwriter with five skills and an index that tells it which one to use. Here's what Anthropic says about building this way, the five skills, and the prompts to teach your own employee.
A lot of people set up a routine in Claude and think they've got an AI employee. A routine is a reminder that wakes AI up at a set time. An AI employee picks up the work you give it, does it and hands it back for review. Here's the difference, the five questions that tell you which one a job needs, and the two prompts that set each one up.
I got caught up in the AI bug and built every skill and employee I could, and ended up with twenty-five skills I didn't know how to use. Now I work with one AI COO, a small team of employees and one shared library of skills, set up with the Incuv8or AI Framework. Here's how, in order, with the prompts.
All you see online are huge AI operating systems, with dashboards, dozens of agents and code, and it looks like that's the only way to have an AI team. It isn't. I run my business with the Incuv8or AI Framework: build your AI brain, map your org, build a COO, add employees only when they pass a test, hand out the work from your task manager and add routines where they're needed. Here's the whole thing, in the order to set it up.
Your AI employees know the job. But they don't know what to work on, where to put it, or when to stop and ask you. That's the workflow - and it's your task manager. Here's the exact setup, and where it fits once your COO and first employees are built.
If you're curious about AI employees but overwhelmed by all the skills and pieces you'd need, build one employee first: a COO. Give it your org chart, let it draft the rest of your team with you, then hand it work from ClickUp. Here's how to set it up, step by step, with the COO template and the prompts.
I run more than one business, for me and for clients, and email got so overwhelming that I stopped reading it. So I built an inbox assistant in Claude that sorts my email every hour, finds the people waiting on me, drafts the reply and puts a task in ClickUp. Here's the skill to download, and how to install it, connect it and put it on a routine.
I have so many meetings and so many clients that I'd forget what we discussed. So I built a routine that reads the notes from every call, files them in the client's folder and puts the actions into ClickUp. Here's how it works, the skill to download, and the prompts to set it up.
